Privacy Policy for Emerald People

Emerald People is committed to protecting your privacy. This policy outlines how we collect, use, process, and disclose your personal data when you interact with our online platform, engage with our services, or communicate with us, in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. Our services include HR strategy development, employee relations management, performance management systems, recruitment and selection, training and development, compensation and benefits consulting, HR technology implementation, organisational change management, leadership coaching, and HR compliance and risk management.

1. Information We Collect

We collect various types of information to provide and improve our services, including:

• Personal Identification Information: Name, professional title, email address, phone number, and physical address when you inquire about our services, register for an event, or engage in a business relationship.
• Professional Information: CVs, résumés, career history, skills, experience, and other details relevant to recruitment and talent acquisition services.
• Correspondence Information: Records of communications when you contact us through our online platform, email, or telephone.
• Website Usage Data: Information about your interaction with our online platform, such as IP addresses, browser type, referring/exit pages, and dates/times of visits, collected via cookies and similar technologies.

2. How We Use Your Information

We use the collected information for various purposes, primarily to deliver our human resources consulting, organisational development, and talent acquisition services:

• To provide, operate, and maintain our services, including HR strategy, recruitment, and training.
• To respond to your inquiries, provide customer support, and manage our relationship with you.
• To evaluate suitability for employment opportunities and connect candidates with potential employers.
• To conduct organisational development projects, performance management, and leadership coaching.
• To send you relevant information, updates, and marketing communications about our services, where permissible and in line with your preferences.
• To improve and personalise your experience on our online platform.
• For internal record keeping, compliance with legal obligations, and protection against fraud.

3. Legal Basis for Processing Personal Data (GDPR)

Our legal bases for collecting and using the personal data described in this Privacy Policy depend on the data we collect and the specific context in which we collect it:

• Contractual Necessity: Processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract (e.g., HR consulting, recruitment services).
• Legitimate Interests: Processing is necessary for our legitimate interests and your fundamental rights do not override those interests (e.g., improving our services, marketing, preventing fraud).
• Consent: You have given explicit consent for us to process your personal data for a specific purpose (e.g., promotional communications).
• Legal Obligation: Processing is necessary for compliance with a legal obligation to which we are subject.

4. Disclosure of Your Information

We may share your personal data with third parties in the following situations:

• Service Providers: We may engage third-party companies and individuals to facilitate our services (e.g., IT support, administrative services, applicant tracking systems). These third parties have access to your personal data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
• Clients/Employers: For talent acquisition services, we will share relevant professional information with prospective employers or clients with your consent.
• Legal Requirements: We may disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).
• Business Transfers: In the event of a merger, acquisition, or asset sale, your personal data may be transferred.

5. Data Retention

We retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy, to fulfill our contractual obligations, comply with our legal obligations, resolve disputes, and enforce our agreements. The retention period will vary depending on the nature of the data and the purpose for which it was collected.

6. Your Data Protection Rights (GDPR)

Under GDPR, you have the following rights regarding your personal data:

• The right to access: You have the right to request copies of your personal data.
• The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure: You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability: You have the right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
• The right to withdraw consent: You have the right to withdraw your consent at any time where Emerald People relied on your consent to process your personal information.

If you make a request, we have one month to respond to you. To exercise any of these rights, please contact us using the details provided below.

7. Security of Your Data

The security of your data is paramount to us. We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, or destruction. While we strive to use commercially acceptable means to protect your personal data, no method of transmission over the Internet or method of electronic storage is 100% secure.

8. Links to Other Websites

Our online platform may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We encourage you to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

10. Contact Us

If you have any questions about this Privacy Policy, your personal data, or wish to exercise your data protection rights, please contact us:

• Emerald People
• 14 Merrion Row, Floor 3,
• Dublin, County Dublin, D02 X452,
• Ireland